Plan
plan
Secure Your Stay in Baltimore
Explore our curated selection of hotels, all within walking distance or a short shuttle ride from the Convention Center. Rates start at approximately $200/night (based on past conventions; final pricing available upon housing opening). Highlights include modern amenities, coastal views, and accessibility features for all attendees.
Collegiate Hotels
Corporate Hotels
NSBE Jr. Hotels
Reservation
HOW TO ACCESS HOUSING
Be sure to select the correct category.
You must request a room block through the correct booking type or it can’t be processed.
Corporate, Lifetime Member and Professional Member Housing
Collegiate Housing
NSBE JR. (PCI) Housing
HOW DO I CONTACT NSBE HOUSING
EAG (Event Advisory Group) is your official Housing Provider
Email: nsbehousing@eagteam.com
Phone: 703-223-5092
WHAT DO I NEED BEFORE I CAN SECURE HOUSING
You do not need to register before you secure housing.
- You will need a valid credit card to guarantee your reservation. This card will not be charged an advance deposit at time of booking.
ADVANCE DEPOSITS AND CANCELLATION FEES
No one will be charged an advance payment when booking a reservation.
The credit card numbers will be sent to the hotel to guarantee those reservations at cutoff on February 24th.
IMPORTANT: While you are not charged a deposit at time of booking, there is a cancellation fee of one night’s room and tax that will be charged to the credit card on the reservation if the reservation is cancelled after January 12, 2026.
If you cancel on or before January 12, 2026, no cancellation fee will be charged.
You can name change the reservation and change credit card rather than cancel.
No exceptions will be made if you cancel and are charged the penalty.
IMPORTANT DATES
Individual Reservations:
Book your reservation by Monday February 23, 2026.
Limited hotel choices will be available after February 23rd, until March 2, 2026.
- January 12, 2026, is last day to cancel without cancellation penalty of one night’s room and tax.
Group Blocks of 10 or More Rooms
Name Due for all Group Blocks: Monday, January 12, 2026, all rooms must have names and a payment to guarantee reservation. If you need special handling, please arrange in advance to meet the deadline.
If you need attendees in your room block to give their own credit card to guarantee their reservation, there is a link at the bottom of your welcome letter. Please send out in advance as you must complete bookings by Monday, January 12, 2026
- Last Day to request room block: Monday, January 12, 2026. Groups will still be required to give names immediately as we are past names due.
Last Day to Cancel Rooms Without Penalty: Monday, January 12, 2026
Complete All Changes by February 23, 2026. This will ensure your rooms will be up to date when the hotel receives the rooming list. You can continue to make changes after this date.
Hotel 1st cutoff, hotel will access rooming lists on Tuesday, February 24, 2026. Continue to manage your block online to make changes and cancellations until Final Cutoff.
- Last Day to Make Changes with Housing: Monday, March 2, 2026.
Hotel Final Cutoff: Hotel accesses final rooming list Tuesday, March 3, 2026
Contact the Hotel Directly. Beginning on Tuesday, March 3, 2026, all changes and cancellations must be made directly with the hotel.
HOTEL CONFIRMATIONS
Your confirmation is automatically sent to the email address provided immediately after booking a reservation. If you don’t see it, please check your junk mail.
You can request a copy by going to Manage Existing Reservation Click on Manage Existing Reservation. If you don’t have your confirmation you may select Don’t have an acknowledgement number? Enter your email address and last name to resend your confirmation.
MAKING CHANGES OR CANCELLING RESERVATION
If you need to make changes to your existing reservation go to Manage Existing Reservation Click on Manage Existing Reservation. You will need to enter your Acknowledgement number on your confirmation. If you don’t have your confirmation you may select Don’t have an acknowledgement number? Enter your email address and last name to resend your confirmation.
MANAGING YOUR GROUP BLOCK ONLINE
Create a login
A dedicated website is now available for you to view your block and pickup, and reserve hotel rooms online. To access this information, please first accept your block by selecting the green “Accept Block Assignment” at the bottom of this email. This will also lead you to create your account. Once your account has been created, you will be directed to your dashboard. To revisit this site, please follow the link below. https://planners.passkey.com/
If you need attendees in your room block need to give their own credit card to guarantee their reservation, there is a link at the bottom of your welcome letter. Please send out in advance as you must complete bookings by Monday, January 12, 2026
Hotel Reservation FAQs
HOW DO I ACCESS HOUSING?
Be sure to select the correct category.
Corporate, Lifetime Member and Professional Member Housing
Collegiate Housing
NSBE JR. (PCI) Housing
DO WE QUALIFY FOR A BLOCK OF ROOMS?
Minimum of 10 rooms are required to request room block.
For NSBE Jr. a minimum of 5 rooms to request a room block.
If you do not qualify you can book rooms as individuals. Do not request more rooms than you need.
WHAT IF MY SCHOOL DOESN'T HAVE A CREDIT CARD AND MUST PAY BY CHECK?
This option is only available for groups. Please request your rooms and email NSBE Housing if you have special payment needs and need to pay hotel directly with a check.
If you are an individual, you must enter a credit card to book a room, but you are not charged. Reach out to NSBE housing by email to have a credit card authorization sent to someone to pay for your reservation and/or incidentals. Please provide the email address to send it to. You are responsible for verifying with hotel it was received.
HOW DO I CONTACT NSBE HOUSING PROVIDER?
EAG (Event Advisory Group) is your official Housing Provider
Email: nsbehousing@eagteam.com
Phone: 703-223-5092 if we miss you please leave a message for a call back.
WHAT DO I NEED BEFORE I CAN SECURE HOUSING?
You do not need to register before you secure housing.
You will need a valid credit card to guarantee your reservation. This card will not be charged an advance deposit at time of booking.
ADVANCE DEPOSITS AND CANCELLATION FEE?
No one will be charged an advance payment when booking a reservation.
The credit card numbers will be sent to the hotel to guarantee those reservations at cutoff on February 24th.
IMPORTANT: While you are not charged a deposit at time of booking, there is a cancellation fee of one night’s room and tax that will be charged to the credit card on the reservation if the reservation is cancelled after January 12, 2026.
If you cancel on or before January 12, 2026, no cancellation fee will be charged.
WHAT IS THE LAST DAY I CAN MAKE MY RESERVATION?
Book your reservation by Monday February 23, 2026.
Limited hotel choices will be available after February 23rd, until March 2, 2026.
WHEN CAN I VERIFY MY RESERVATION WITH THE HOTEL?
The rooming list will be processed on February 24th.
After this date the hotel will have record of your reservation.
WHAT IS THE LAST DAY TO MAKE CHANGES WITH HOUSING?
Monday, March 2, 2026
Beginning March 3, 2026, please contact hotel directly to make changes or cancellations.
HOW DO I MAKE CHANGES TO MY RESERVATION?
If you need to make changes to your existing reservation go to Manage Existing Reservation Click on Manage Existing Reservation. You will need to enter your Acknowledgement number on your confirmation. If you don’t have your confirmation you may select Don’t have an acknowledgement number? Enter your email address and last name to resend your confirmation.
HOW DO I GET MY HOTEL CONFIRMATION?
Your confirmation is automatically sent to the email address provided immediately after booking a reservation. If you don’t see it, please check your junk mail.
You can request a copy by going to Manage Existing Reservation Click on Manage Existing Reservation. If you don’t have your confirmation you may select Don’t have an acknowledgement number? Enter your email address and last name to resend your confirmation.
Travel
Delta
Delta Air Lines is pleased to offer special discounts for the National Society of Black Engineers. Please click here to book your flights.
You may also call Conferences and Events® at 1.800.328.1111* Monday–Friday, 8:00 a.m. – 6:30 p.m. (EST) and refer to Meeting Event Code NY47K. Please note there is not a service fee for reservations booked and ticketed via our 1-800 reservation number.
United
NSBE is pleased to partner with United Airlines for air travel to our upcoming convention. You may also call United Meetings Reservation Desk Monday – Friday at (800) 426-1122 for booking assistance. Booking fees are waived for Meeting reservations. International customers may contact their local United Reservation Desk. To make flight reservations online please click on discount code ZRMG524137. MileagePlus members earn valuable miles for their travel when using the Meetings discount code.
AIRLINE GROUP DISCOUNT INFORMATION
To obtain information on group discount bookings for 10 persons or more on the same flight, please contact the following airlines for a group quote request/travel form:
American Airlines Group Travel
Frontier Airlines Group Travel
AMTRAK GROUP INFORMATION
To obtain information on group bookings for 15 or more passengers, please contact Amtrak Group Travel.
RENTAL CAR DISCOUNT CODE
Discounted reservations can be booked at National and Enterprise Car Rental. As a member of NSBE, you are entitled to:
- 5% discount nationwide with Enterprise
- 10% discount nationwide with National
- No additional driver fees